Lacombe County is currently recruiting for an experienced and detail-oriented Records Management /FOIP Coordinator to take the lead in developing, implementing and overseeing the County’s Records & Information Management program. Additionally, the role also serves as the County’s FOIP Coordinator, ensuring compliance with the Freedom of Information and Protection of Privacy (FOIP) Act.

 

This pivotal role fosters a culture of transparency, accountability and efficiency across the organization. Your success in this role will be driven by your ability to collaborate effectively with all departments – providing guidance, building strong working relationships and ensuring consistent records management practices.

 

· Develop, implement and oversee a comprehensive Records & Information Management program.

· Lead records management initiatives across all departments, offering training and support.

· Establish the policies, standards, guidelines and retention schedule in alignment with municipal polices.

· Oversee both physical and electronic records, including indexing, classification and secure disposal.

· Manage vendor relationships for off-site records storage and shredding services.

· Administer the County’s digital records system, including converting paper records to digital formats.

· Coordinate special projects related to data integrity, imaging, and record storage maintenance.

· Draft policies, procedures and best practices related to records and information management.

· Assist with the standardization of County forms and templates.

· Act as the County’s FOIP Coordinator providing training and expert guidance on compliance.

· Process FOIP access requests and maintain accurate records documentation.

· Liaise with provincial FOIP authorities as needed.

 

· In-depth understanding of records management standards and procedures.

· Good understanding of policy creation, governance documentation and the development of retention schedules, metadata models and classification codes.

· Strong Microsoft Office Suite skills, particularly Office 365, SharePoint, and records management software.

· Strong verbal and written communication skills to effectively collaborate with staff and the public.

· Capable of creating and delivering presentations and training sessions to ensure staff comprehension of records management policies and systems.

Ability to stay informed about evolving trends in records management, I.T. systems and privacy laws to ensure the County’s processes are current and compliant. 

Education & Certification

 

Why Lacombe County?

Lacombe County is committed to maintaining a vibrant, healthy, safe, caring and inclusive work environment. We hire great people who are looking to contribute to our respectful workplace. We support a work-life balance and offer an excellent compensation package including:

A pension for Life! This position participates in the Local Authorities Pension Plan, a defined benefit pension plan, where a monthly pension is paid to you for life upon retirement.

A comprehensive group health and dental plan plus an annual health/wellness spending account.

Annual vacation that increases with each year of employment plus participation in the flex time program. 

At the County, employees feel connected. They feel valued and have a sense of belonging. Our open door, collaborative and supportive work environment encourages employees to share ideas and work together as a team. It’s a respectful workplace and employees are encouraged to express opinions and ideas. And, it’s a flexible workplace so that you can balance the work commitments with your life commitments.